No, a year is not equivalent to 365 days (that is, project-wise).
I hope that through the title I already have your attention: it´s a bold statement, I know. Still, my point is not driven from a post holidays´ bad hangover or an astronomical delusion. Because yes, the 2021 gregorian calendar has 360 days to go (five gone by now), but this is more sort of a reminder, a call for awareness for decision makers, namely C-Suite, Executives, Managers, PMs etc. now that we are opening the 2021 cycle. In the following paragraphs I´ll explain myself, so bear with me.
For starters, unless your projects run in the same way as your operations (24×7), we are tricking ourselves from the very beginning of our planning exercise: most of us have a deep, almost subconscious assumption (sort of a collective verbal agreement) that concurs that the project has 365 days per year to exploit. Well, that is normally not the case. Let´s start with the ends, I mean the weekends. I have done some research (my data sources are Wikipedia and ourworldindata.org) and assuming Saturdays and Sundays are off and 52 weeks per year in average, then we got 104 days less. After adding the average number of paid holidays (11 is a rounded average worldwide, 13 is the mode), the result is that we loose about 34% of the year calendar days due to weekends and holidays. That leaves us with approx. 240 days to go. Still, if we examine this count from a realistic perspective, we must consider that the last weeks of the year are quite low productive, as the first one usually is. So I dare to say that the real result of this initial filtering exercise leaves us with about 230 or 225 days to produce whatever deliverables are expected. But wait, there is more…
The aforementioned 225 available days need to have paid vacations deducted as well. Now, leave-time varies a lot across countries & legislations. Let´s again use statistics as our allies: world average paid-day vacations based on a five-days work week is 16, and the mode is 20 (source: Wikipedia, these final aggregated numbers were calculated by Fernando). So now we are down to about 205 days to work. Is this the magic number? No, there is always a catch
The 205 days are also a mirage: this number is not accounting for sick, grief and other type of leaves, not to mention travelling days if your endeavor implies such needs. So at the end, I believe we have circa 200 days to go per individual, per calendar year. For the sake of keeping it short & sweet, I am not going in detail about historical trends on leave days. Let´s just mention that diminishing working hours is a historical fact and that 4 days work week is one of the big topics of our time: “experiments” on this idea are happening as we speak. All that being said, and for the peace of your minds, the translation of the work days into work hours provides some relief, especially now that work-from-home is ubiquitous and extended working hours are a new normality: to what extent this simultaneous trend counters/balances the day availability reduction is yet to be assessed as the post-COVID era matures.
As a conclusion, I want to leave you with three ideas in mind: first, if your projects run on a 5 work days week basis, you have in fact about 200 work days per year to go (in other words, you loose 45% upfront!). Secondly, if time is of the essence (and according to my experience, it always is) we should consider for budget to work during Saturdays and/or double or triple shifts and/or a follow-the-sun tactic. A buffer for delays should be embedded into the plan as well. And then last but not least: at the end, our results depend not so much on calendars but on productivity. The point is simple: one truly devoted, focused hour – not to mention a day of undivided attention – produces more relevant outcomes than hours of “multitasking” and mediocre efforts. So let´s strive to be human and deal with one thing at a time – the correct one, the current priority – with all our capabilities and skill in this brand new 2021.
My sincere best wishes to you and your kin, may this new cycle around our star be more productive, focused, happy and healthy for all Humankind.
Fernando
Photo by Debby Hudson on Unsplash
Pick up that phone!
“The medium is the message.” – Marshall McLuhan
In days to come, 2020 will be referred not only as the COVID pandemic year, but as the Work-From-Home super-spreader. Globally, jobs not requiring our presence at a physical office are running from our homes, with all the pros & cons that this externally imposed statute implies. In this post, I dare to share the simplest yet most underrated productivity tip for these convoluted times, which is (drums rumble) … pick up the phone! Please don´t tell me you don´t have a physical handset; that is not the point. What we are saying is that we need to bear in mind, carved in letters of gold, that a voice call expedites almost any back-office process you can think about. Yes, I am not talking about fixing a meeting (enough we have, don´t we?) or an unproductive status checkpoint, this is about the old-fashioned 1:1 call – just you and the other stakeholder. For heaven´s sake, don´t email if urgent – pick up the phone and call “John”. And if you have not interacted in a time, if deemed appropriate, ask “Mary” about the family & friends – let´s keep a healthy “layer 8” (human) network functioning: times have shifted, but relationships are still (and perhaps) more important than ever.
On a related line of thought, turning on the camera during meetings and calls is mostly a good idea. Not only it conveys humanism, but it forces you to be “there” and to prepare for the meeting or call. This preparation also implies taking an early shower, dressing appropriately, shaving, make-up being the case, etc. Yes, we are physical beings and taking a shower is part of the daily personal boosters routines. If “cameras on” is what is needed for that to happen, so be it.
In conclusion, we should all develop a sixth-sense, just not for seeing dead people, but for detecting “zombie” email threads (“The Walking Mail?”). We are becoming more and more afraid to pick up the phone and call a co-worker, a customer or a supplier. Think about it: why the hesitation? It’s just a business call – talking to a peer or liaison. What is all this anxiety about? What are we afraid of? COVID cannot spread through the lines but apparently we kind of assume so. We are confusing physical social distancing with self-inflicted isolation. This is a bad thing for the industry, for the business, for our relationships, and for ourselves… and the fix is easy: pick up the phone!
Enough said, this is the end of the post. Let me hear any comments, thus, just give me a call :o)
Fernando
